Policy Management

Streamline the policy management lifecycle from initial authorship to attestation.

OneTrust GRC Policy Management allows organizations to collaborate across teams to develop policies, measure distribution, and monitor ongoing compliance with both external regulations and internal corporate rules.  

Streamline Policy Development and Distribution

Guide Corporate Culture | Identify Liabilities | Support Proactive Risk Management

Policy management is often accomplished in an ad hoc manner across a number of static systems. Streamline your entire policy management lifecycle with structured development, distribution, and real-time insights across your GRC program with integrated control records.

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Centralize Policy Development

Consolidate policies to eliminate various static sources of information

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Collaborate Across Stakeholders

Engage the right people at the right time with role-based permissions, configurable workflows

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Access the Latest Information

Track updates for policies in development as well as those published to the business

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Align to Compliance

Track internal governance along wth external compliance mandates

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Measure Adoption

Monitor your policy lifecycle and understand how guidelines are performed in practice

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Centralize Policy Development and Storage

ELIMINATE VARIOUS STATIC SOURCES OF INFOMRATION

  • Leverage a gallery of ready to use policy templates from industry-leading organizations such as the SANS Institute
  • Link existing policies from external file-share locations to a central location  
  • Draft new policies within our rich text editor or use our integration with Microsoft Word to track changes, comments, and updates 
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Collaborate Across Stakeholders

ENGAGE THE RIGHT PEOPLE AT THE RIGHT TIME

  • Build your own policy development workflow to support your processes to draft, revise, and publish policies 
  • Collect feedback from stakeholders based on assigned contributor roles aligned to your development process.  
  • Integrate with Microsoft Word to draft policies and expand participation across business users 
Policy Management Updates Version to Version

Access the Latest Information

TRACK UPDATES FOR POLICIES IN DEVELOPMENT AND PUBLISHED TO THE BUSINESS

  • For policy contributors and owners 
    • See the most recent revisions applied to policies in a development cycle 
    • Track summary updates from one policy version to the next, reference archived policies when necessary 
    • Maintain the latest information across public-facing domains with centralized storage and distribution 
  • For policy consumers 
    • View all the policies assigned to you in a centralized policy user portal  
    • Receive email notifications for policies applicable to you, including outstanding attestation, policy updates, and new policies assigned 
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Align to Compliance

TRACK INTERNAL GOVERNANCE ALONG WITH EXTERNAL COMPLIANCE MANDATES

  • Link policy sections to control records to measure risk and compliance across internal and external obligations 
  • Understand and measure how policy guidance is performed in practice through control effectiveness 
  • Define policy scope to align and apply policies to specific segments of your organization 
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Measure Adoption

MONITOR YOUR POLICY LIFECYCLE AND UNDERSTAND HOW GUIDELINES ARE PERFORMED IN PRACTICE

  • Track attestation across individuals or business groups within your organization and extended enterprise 
  • Automate identification and follow up with unattested stakeholders associated with a policy  
  • Flag non-compliant policies that are out of date or have not met their threshold of attestation 
  • Track policy exceptions to flag development processes that need review or policy language that requires revisions 

Ready to learn more about OneTrust GRC Policy Management?

OneTrust GRC Policy Management can deliver the features, functionality, and expanded resources your team needs to keep your GRC practices up to speed with the latest compliance updates. OneTrust GRC is built on an agile data infrastructure, offering a simplified user experience and seamless data access and role-based permissions across GRC functions and products.

Fueled by the latest regulatory research and updates from OneTrust DataGuidance, OneTrust DataGuidance is the world’s largest source of security, privacy, regulatory, and data breach research. Leverage insights and guidance published by a contributor network of over 500 lawyers and 40 in-house legal researchers.

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