Your policy development process can be an intricate cycle of reviews and revisions across various stakeholders. How can we ensure that the right people get their eyes on documentation at the right time?
Watch a demo: Policy Management 5-Min Demo Video
Identifying the Right Roles in Your Policy Development Process
Oftentimes, human resources and compliance teams are the primary stakeholders for policy development. These teams ensure all bases are covered while setting the tone and guidance for desirable, compliant outcomes. Additionally, several other key stakeholders play a part in developing a successful corporate policy. We must consider the practical application of a policy development process for end-users.
Do you have buy-in from department heads, management, team leads, or other policy gatekeepers to ensure that the introduction of a new policy doesn’t create a roadblock to everyday processes? Or to confirm that there are acceptable workarounds if policy updates do create a conflict to how the business and individuals currently operate?
Other key policy development stakeholders include IT and information security teams. These teams can consult on the best ways that technology can support your desired business outcomes, as well as the processes and procedures needed. Having a consulting role during or before the initial draft can help you shape the best business technology and security practices into your corporate compliance initiatives.
Structuring a policy development process with the right checks and balances. Beyond consulting IT on how business technology can enable and streamline your desired business behavior, having an integrated policy management solution for GRC can help your team map and execute a flawless policy development process.
- Assign unique contributor roles
- Structure workflow checks and balances within each stage
- Designate tasks and track changes
- Organize policies by context and in line with your business hierarchy
- Distribute to stakeholders and measure the engagement
For effective corporate compliance policy design, your policy development process needs to be a comprehensive initiative that collects the appropriate perspectives from the design phase, leverages the most up to date technology and workstreams to embed guidelines into existing business processes, and effectively communicates the incentives and obligations for individuals carrying out processes and procedures, reinforcing policy best practices as policy gatekeepers, and upholds the ultimate objective for your compliance officers.
Further reading on policy development process:
- OneTrust GRC Solutions Page: Policy Management
- OneTrust GRC Blog: Managing Your Organization’s WFH Information Security Policy
- Regulatory body guidance: DOJ’s June Update Evaluating Effective Corporate Compliance Source Document
Next steps to support your policy development process:
- Watch the demo video: Policy Management 5-Min Demo Video