Blog | April 23, 2021 5 MINS

How to Simplify Building Integrated Risk Management System Connections

Data is everywhere.

It comes as no surprise that specialized teams have their own unique data sets and processes across different platforms and technologies. For example, a marketing team may use to track campaign execution, a sales team may use Salesforce to track customer contacts and account information, and a product development team may use Jira to manage feature requests and bug reports.

Not only that, but there’s more data available than ever before as businesses continue to evolve operations via digital transformation. As a result, information can easily get overlooked across these platforms, making it difficult to collect and track the data that matters most to manage risk effectively. It’s essential for risk and compliance leaders to have the most up-to-date and complete picture of their IT risk ecosystem to identify what information is most valuable to the business and what data can’t be compromised.

Watch now: See how the OneTrust integration builder can simplify connecting and sharing data across enterprise systems

Risk and compliance managers can simplify this data sprawl in three distinct ways:

1. Collecting Data in Context: Track and identify data at the source. So often there are a series of hand off’s when data is collected through the traditional risk assessment process. There is a lot of room for interpretation.

  • Does the business understand what is being asked to provide the intended answers?
  • Do the insights gathered provide enough information for risk and compliance professionals to properly analyze what exposure and potential impact could be at stake?
  • What pieces of the puzzle might we be missing and need to follow up on?

Having direct feeds provide context of the system in use and additional background into some of the general intention. Compliance professionals can use this information to supplement or complement and validate their evaluation and analysis or risk to the business.

2. Expediting Risk Insights: Maintain real-time or near real-time oversight into contributing risk elements. Some of the most important questions CISO’s have to ask themselves revolve around data quality.

  • Are these the latest insights?
  • Am I reviewing yesterday’s information?

Operations and exposure to new threats are moving so fast, that having access to up-to-date information is critical. Using direct integrations, organizations can update values or key risk indicators (KRIs) in real-time to avoid data aging and dated information.

3. Reduce System Overlap: De-duplicate data sources by connecting an integrated risk management platform to existing technologies. Manually updating fields across systems can lead to both inconsistencies as well as general inefficiencies. Often there are multiple roles collecting the same data points simultaneously.

  • Which source owns the most recent, or correct value?
  • How can I save time collecting data, to focus on analyzing and actioning risk in my business?

Integrations help support your overall data governance strategy, by reducing some of the manual interventions in transferring data from one . Establishing parental hierarchies based on the system rules to update fields and share information across platforms where it makes sense in your business.

Integrations are a great solution to enhance insights and combat some of the digital risks that businesses face today. Setting up and maintaining the connection points can present difficulty. Enterprise level integrations should be strategically considered and planned in line with your objectives. It is important to validate that the process of sharing specific pieces of information will bring value to your business. Without this level of consideration, organizations may just be creating data clutter that doesn’t really support the business initiative.

Beyond planning building and maintaining integrations on certain platforms can be a resource-intensive exercise, requiring significant customization for initial data exchanges, as well as if certain adjustments are needed as your business needs evolve over time.

OneTrust GRC’s integrated risk management platform provides an integration gallery of pre-built system plug-ins to support this connection. Users can:

  1. Choose from common use-cases requested and tested across various OneTrust customers
  2. Avoid idealistic tooling that does not gain traction or add insight value to key data sets
  3. Leverage pre-defined (pre-scoped) integration paths.
  4. Source and destination fields have already been identified mapped to OneTrust standard fields

Watch now: See how the OneTrust integration builder can simplify connecting and sharing data across enterprise systems

Additionally, the OneTrust Integration wizard (AthenaTM) can help guide scoping integration requirements including identifying data fields to sync and applying automation triggers to take further action for updating notifications or related fields in the application. To learn more, request a demo.

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